Staffing Clerk


Perley Health is a unique and innovative community that empowers Seniors and Veterans to live life to the fullest. Home to more than 600 Seniors and Veterans in long-term care and in independent apartments, Perley Health provides a growing number of clinical, therapeutic and recreational services to residents, tenants and people from across the region.

One of the largest and most progressive long-term care homes in Ontario, Perley Health is also a centre for research, education, and clinical innovation. Our Centre of Excellence in Frailty-Informed Care conducts and shares the practical research needed to improve care. Future caregivers come here to study and to acquire hands-on skills and experience.

Perley Health's values are brought to life each day by our over 800 employees. And more than 400 regular volunteers connect us closely with the community. Together, we improve the well-being of Canada's aging population.

We are embarking on a multi-year growth strategy, and are seeking an experienced:


Staffing Clerk

Full-Time; 1 Year Contract


Reporting to the Director of Human Resources, the Staffing Clerk functions as a key team member and is responsible for staffing multiple departments within Perley Health. The Staffing Clerk will work professionally in a team-focused environment, upholding the vision, mission, goals and objectives of Perley Health, while adhering to all policies and procedures.


  • Maintains staffing schedules for various departments within the budget while adhering to union agreements.
  • Arranges for staff replacement for sick leave, statutory holidays, leaves of absence and special projects requiring staff replacement.
  • Compiles staffing pattern trends if requested.
  • Processes changes of schedule and maintains a file of these for all nursing staff.
  • Receives staffing related calls, completes call logs and processes information appropriately.
  • Notifies resident care units of staff who have called in ill or absent and identifies the name of the replacement.
  • Provides daily updates to Registered Nurses with availability of nursing staff to cover sick calls for nightshifts and weekend staffing needs.
  • Prepares all documents and information for weekend staffing that is required by the Registered Nurses.
  • Screens other incoming calls and refers to the appropriate person.
  • Remains abreast of nursing staff on modified duties, long term illness and Workplace Safety and Insurance Board and processes information related to this.
  • Provides information to the managers concerning staffing trends.
  • Remains up to date on all emergency procedures including fire, disaster and emergency administration person on call.
  • Adheres to facility safety regulations and makes every effort to work in a safe, hazard-free environment.


  • Secondary School preferred.
  • Knowledge of staffing schedules (preferred).
  • One (1) year related previous experience.


  • Knowledge of collective agreements and their interpretation.
  • Excellent interpersonal skills required to communicate with staff at all levels in the organization, volunteers, visitors, members of the public and job applicants with tact, diplomacy and respect for confidentiality.
  • Detail oriented, able to follow processes accurately and precisely, often under tight deadlines.
  • Able to prioritize in a fast-paced environment.

Please forward your resume and cover letter, outlining your background and experience with each key responsibility to be considered for the role.

We thank all candidates for applying; however only those candidates selected for an interview will be contacted. No phone calls please.

For candidates selected for consideration, Perley Health, upon request, will make reasonable accommodation for any disability-related needs with respect to the recruitment process and materials.

Application Form